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Policies and Procedures

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Athletics Department Policies and Procedures Manual
(Revised July 2, 2009)

• Amateurism/Seasons of Competition

  • Amateurism Questionnaire Exhibit 1.1

  • Historical Questionnaire Exhibit 1.2

  • Lapse in Full-Time Enrollment Questionnaire Exhibit 1.3
     

• Athletic Training

  • Condition of Participation and Medical Consent Authorization Exhibit 2.1

  • Assumption of Risk Exhibit 2.2

  • Authorization for Disclosure for Protected Health Information Exhibit 2.3

  • Medical History Form  Exhibit 2.4

  • Physical Examination Form Exhibit 2.5

  • Letter to Returning Student and Parents Exhibit 2.6

  • Insurance Introduction Letter Exhibit 2.7

  • Letter to New Students and Parents Exhibit 2.8

  • Parent/Insurance Information Form Exhibit 2.9

   

• Awards and Benefits

  • Complimentary Admissions Form Exhibit 3.1

  • Approval of Awards Form Exhibit 3.2
     

• Financial Aid

  • Initial Athletic Aid Letter Exhibit 4.1

  • Athletic Aid Agreement Exhibit 4.2

  • Financial Aid Tender Worksheet Exhibit 4.3

  • Renewal of Athletic Aid Letter Exhibit 4.4

  • Reduction and Non-renewal of Athletic Aid Letter Exhibit 4.5

  • Outside Scholarship Letter and Questionnaire Exhibit 4.6

  • Summer School Athletic Scholarship Application Exhibit 4.7

  • Fifth-year Athletic Scholarship Application Exhibit 4.8

  • Squad List Exhibit 4.9

  • Invalid NLI Letter  Exhibit 4.10
     

• Fundraising and Promotions

  • Approval of Fundraising Form Exhibit 5.1

  • Promotional and Fundraising Activities Form Exhibit 5.2

  • Institutional and Non-Institutional Promotions Permission Form Exhibit 5.3

  • Information for Boosters Exhibit 5.4

  • Fundraising Log - Income Exhibit 5.5

  • Fundraising Log - Expenses Exhibit 5.6

   

• Hiring Employees and Staffing

  • Prospective Employee Interview Worksheet Exhibit 6.1

  • Managers Performance Objectives Exhibit 6.2

  • Coach and Program Evaluation  Exhibit 6.3

   

• Initial and Continuing Eligibility

  • Verification of Progress Toward Degree Exhibit 7.1

  • Addition to Team Roster Form - Dual Sport Student-Athlete Exhibit 7.2

  • Addition to Team Roster Form - New Student-Athlete Exhibit 7.3

   

• Interpretations

  • Interpretation Request and Response Exhibit 8.1

  • Interpretations Log Exhibit 8.2

  • GLVC Rules Interpretation Electronic Request Form Exhibit 8.3
     

• Operating Budget

  • Credit Card Procedures Exhibit 9.1

  • Cash Advance Request Exhibit 9.2

  • Credit Card Expense Summary Exhibit 9.3

  • Meal Money Form Exhibit 9.4

  • Travel Itinerary Exhibit 9.5

  • Employee Pay Sheet Exhibit 9.5

   

• Playing and Practice Season

  • Athletic Contract Exhibit 10.1

  • Declaration of Playing Season Form Exhibit 10.2

  • Declaration of Playing Season Summary Exhibit 10.3

  • Practice Log - Individual Exhibit 10.4

  • Practice Log - Team Exhibit 10.5

  • Participation Record Exhibit 10.6

  • Permission for Outside-Unattached Competition Exhibit 10.7

  • Educational Resources

    • Countable Athletically Related Activities (20-8 Chart)

    • 20-8 Hour Rule Presentation

   

• Recruiting

  • Contact and Visit Records Exhibit 11.1

  • Recruiting Expense Log Exhibit 11.2

  • Official Visit Letter Exhibit 11.3

  • Official Visit Form Exhibit 11.4

  • Official Visit Guidelines: Prospective Student-Athlete Exhibit 11.5

  • Official Visit Guidelines: Student-Host Exhibit 11.6

  • Official Visit Roster Exhibit 11.7

  • Waiver and Release for Tryout Exhibit 11.8

  • Recruited Status Form Exhibit 11.9

  • Educational Resources

    • Recruiting: Coaches Certification Exam
    • Recruiting FAQs

• Sports Information

  • Sports Information Publicity Form Exhibit 12.1

   

• Transfers

  • Transfer Information Request Form Exhibit 13.1

  • Transfer Release - Request for permission to contact Exhibit 13.2

  • Transfer Release - Permission to contact is granted Exhibit 13.3

  • Student Athlete Hearing Letter Exhibit 13.4

   

• Violations

  • Compliance Office Interviews - Unethical Conduct Exhibit 14.1

  • Student-Athlete Signature for Reinstatement Exhibit 14.2

  • Violation Self-Report Exhibit 14.3

  • Repayment Schedule for Violations Exhibit 14.4

  • Compliance Violation Log Exhibit 14.5

  • Violation Reimbursement Log Exhibit 14.6

  • Violation Summary Report Exhibit 14.7
    
    

• Sports Camps and Clinics

  • Sports Camp and Clinic Declaration Exhibit 15.1

  • Student Athlete Approval for Camps and Clinics Exhibit 15.2

  • Fundraising Log - Income Exhibit 5.5

  • Fundraising Log - Expenses Exhibit 5.6

   

• Pre-Participation Forms

  • Completed by Student-Athlete

    • Summary of Regulations

    • Recruited Status Form Exhibit 11.9

    • Drug-Testing Consent Form

    • Student-Athlete Statement

    • GLVC Sportsmanship Statement

    • HIPPA/Buckley Amendment Consent/Waiver Form

    • Institutional and Non-Institutional Promotions Permission Form Exhibit 5.3

    • General Amateurism and Eligibility Form for International and Select Student-Athletes

  • Completed by Coaches and Administrators

    • Certification of Compliance for Staff Members of Athletics Departments

  • Completed by President's Office

    • Certification of Compliance for Institutions

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